Monday was the first meeting of the Information and Consultation of Employees (ICE) forum.

After pushing for this for three long years, we in IWGB are delighted to report that it was a fantastic start!

IWGB now accounts for 16 of the 18 staff reps, so thanks to your support we have finally established a mechanism through which we are informed and consulted, in addition to the two other unions at UoL. Through IWGB, an alternative voice is finally being heard by University management in a formal setting.

Yesterday’s meeting was extremely positive. The University clearly took it seriously as they were represented by three members of HR (including the deputy director of HR services) and senior managers from UoLIA, Finance, Procurement and Estates.

In addition to the University’s agenda items, the IWGB raised a number of issues including appraisals, contracts and holidays for levels 1-6, among others. There was good engagement from management so we hope even more information will follow soon.

See below this email for a brief summary of the topics we raised on behalf of staff; we’ll send a more detailed report as soon as we can. Minutes should be available to all staff before the break. If there’s anything you want to feed back on the points discussed, please do let us know!

If you would like the IWGB reps to raise an issue concerning your particular workplace, or a general issue concerning the University or staff overall then please do get in touch with your local reps (copied in). You’re also very welcome to drop me a line. IWGB has fought long and hard to have an official seat at the table with UoL management.  Now that we have one we are very keen to use it for the benefit of staff.  So please do get in touch with any feedback or suggestions!

The next meeting will take place sometime next term. Don’t forget that you can contact us at any time to tell us about an issue that you think affects staff or that you want more information about. We’ll be glad to take it up for you!

Very best wishes,

Danny Millum

Branch Secretary, SAS ICE rep

IWGB University of London

Notes on the meeting

The University had a few items on the agenda, such as that they are revising the dignity at work policy and grievance and disciplinary procedures, and a discussion of the current Facilities Management (outsourcing) review.

Thanks to your input, the reps also raised several issues staff wanted to talk to management about, including:

  • CoSector – IWGB CoSector rep Colin Watson reported that staff feel there is a lack of strategic direction and poor communication. UoL agreed to consider setting basic standards for staff meetings and took on board the points about strategy and management.
  • Appraisals – IWGB UoLIA rep Bill Kelliher reported that the way they are conducted is uneven, the timing is unhelpful and many staff feel there is currently little point doing them. UoL agreed that this needs to be looked at.
  • Sickness policy – IWGB IALS rep Lindsey Caffin reported that staff couldn’t find the policy, and that it was being applied unevenly –some staff are called in to account for themselves after 5 days, some after 10, some not at all. It was agreed that policies should be easier to find and should be a support for staff rather than something intimidating.
  • Recruitment chill – IWGB Library rep Elizabeth Morcom reported that the criteria for applying or not applying the 6-month chill was unclear, with front-line posts not being recruited while other, less important roles are sometimes advertised immediately.
  • Multi-Factor Authentification – IWGB SAS rep Marty Steer reported staff concerns that MFA was encroaching on staff’s personal devices, and that the way this policy was implemented and communicated was not satisfactory. UoL managers agreed it had not been well-thought through.
  • Grades 1-6 holiday allowance – IWGB SAS rep Danny Millum spoke about the continued inequality of the holiday allowance, under which grades 1-6 receive 27 days and 7-10 receive 30 days. UoLIA UCU rep Tim Hall noted that unions had pushed hard for 30 days when UoL announced the increase from 25. UoL noted the strength of feeling on the issue.
  • HEE and UoL contracts – IWGB HEE rep Joe Parrott asked why it’s the case that any staff members in HEE who get a higher-graded job have to switch from UoL employment contracts to ‘agenda for change’ contracts, and reported that staff are not happy about it. UoL managers present were unable to answer this but promised to look into it and report back after the meeting.
  • UoLIA review/reviews in general – IWGB UoLIA rep Catherine Morrissey spoke about the recent review conducted in UoLIA, and asked UoL to note that conducting such reviews and using them to force through change is not an appropriate tactic. UoL acknowledged that this is a bigger issue that should also be on the agenda for the next meeting. Managers also reported that the teams in the review would be informed about next steps and confirmed that no other teams in UoLIA are on the list for review.